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Receptionist/Admin Assistant (18688)
Date Posted: 29/02/2008 01:08 PM
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Description Our client, a leading international service provider of products and solutions for optimizing production and maximizing recovery from oil & gas, is seeking an Administrative Assistant cum Receptionist
main responsibilities
Reception:
- attend to visitors and telephone calls, place calls and screen in-coming calls.
- Handle facsimile requirement. Sort in-coming mail and screen correspondence on all routine matters.
Dispatching: arranging for all outgoing documents either by hand or courier.
Credit control assistance:
- Dispatch all invoices to clients in the most effective way.
- Following up with clients when debtors are due. Highlighting to each department of overdue debtors.
Work Permit/Visas:
- All immigration department duties including work permits applications and processing, dependant and student passes, etc.
- Fully responsible for all staff and expatriate consultant application processing.
- Also responsible for obtaining visas for staff traveling overseas.
- Assist in the application of the issuance of passport from the relevant embassy.
- Make application to immigration authorities on matters relating to the application for expatriate positions.
- Co-ordinate the preparation of documents for the application to local authorities.
- Assist in the application of the issuance of passport from the relevant embassy.
- Liaise with the respective embassy for the translation requirements and any other matters.
- Maintain a schedule of work permit expiry dates to ensure that submission for renewal and extension are done in a timely manner.
- Ensure forms, CVs, etc. are filled according to the established procedures.
- Attaining offshore passes for staff by the local to travel offshore in all regions.
Travel Booking:
- Responsible for staff air tickets and accommodation bookings for domestic and international.
- Responsible for negotiating and maintaining corporate rate.
Annual and Medical leave: Maintain staff record.
Stationary: Place orders and replenish stock as required.
Typing/Photocopying/Scanning: assisting all departments mainly with compilation of tenders, presentations, training material, etc.
Office functions: responsible for organizing all staffs party and functions and also client base functions.
Purchasing:
- Issuing and maintaining internal purchase order records.
- Assisting all departments to get quotations as and when required.
General accounting work: assisting accounts department in minor accounting purposes such as issuing of payment vouchers and cheque writing, filing invoices, etc.
General assistance: assisting the administration manager on all other ad hoc office matters as and when required like bank duties, etc.
Timesheets: ensure that the relevant timesheets of Company engineers an geologists are signed by the relevant clients.
Click here to apply for this job RG |
| Additional Information |
| Date: |
29/02/2008 01:08 PM |
| Field: |
other |
| Job Location: |
Bahrain |
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